Last week we took a look at managing projects in the Job and Project Management Center. This month, we’re going to explore this management center further with Change Order Processing, a feature allowing you to track change requests and their approvals.
A change order is a way to track changes to job estimates.
The advanced change order tracking system in Sage 50 lets you quickly see how job changes will affect overall profitability, keep track of when an estimate changed, how much, and even who approved the change order.
This can help make sure each job stays profitable and helps protect the business by staying on top of changes.
Revising revenue estimates is easy; simply open a “new change order” to record your revisions. Once the order is approved, it’s automatically applied to job records and report estimates.
Here are the steps:
- Open a new change order
- Click on the “Jobs” button and select New Change Order
- Enter the change order details (Job, date, etc.)
- You can also change the projected end date if necessary on this screen.
- Enter any relevant notes you want to tie to the change order (why the customer requested the change, etc.)
- Enter the specific change
- Enter change estimates for units, expenses, revenues by the amount the current estimate is changing by (example: if the existing expense estimate is $200 and the new estimate is going to be $150, enter -50.00 as the change amount).
- Approve the order by checking “approved”
- Select “applied to transaction” to keep track of orders applied to a proposal or invoice
- Enter the date and approvers name
- Select “Update Job Estimates”
You can also print or email change orders by selecting the option on the toolbar. This is helpful if you want to quickly confirm with your customer and keep them informed of the changes to the job.
Tip: You can view a full list of all change orders by selecting “list” on the toolbar